Cloud Scan Configuration for Microsoft 365

Cloud Scan inspects your cloud storage for potentially concerning images and lets your chosen staff members determine if a photo is safe or if further action is required. This article explains how to sett up Cloud Scan integration for Microsoft 365.

Before you start

Make sure you have:

• Created at least one Group for each tenant .
• Administrator access to the Office 365 cloud storage.
• Microsoft Entra (Azure) Tenant ID. To find your tenant ID:
  
  1. Sign in to the Azure portal and go to Microsoft Entra ID > Properties.
  2. Find and copy your Tenant ID on the right. You can select the Copy icon next to the Tenant ID.

  

  Image 1. Copy your Microsoft Entra ID from the Azure portal. (Source).

Step 1: Set up the integration

1. Sign in to Smoothwall or Linewize Portal > Admin Panel.
   
   • Smoothwall - portal.smoothwall.cloud/
   • Linewize - portal.linewize.net
2. Select Cloud Scan Integration on the left navigation.
3. Select Set up Integration at the bottom right of the screen.
   
   

   Note

   The Set up Integration button is inactive while there is an incomplete integration.

   

   Image 2. Select Set up Integration.

4. Select your storage type (Microsoft) and Confirm your selection.

Step 2: Configure the integration

1. Provide your Microsoft cloud storage details.
   1. Enter a descriptive name for the integration to distinguish it from other integrations.
   2. Enter your Microsoft Entra Tenant ID.
2. Under Tenants and Groups, add the tenants you’re including in the Cloud Scan integration. Select either:
   
   • All Tenants (default) to automatically add all tenants or
   • Selected tenants to manually add certain tenants.

   

   Image 3. Select the tenants you want to add to the integration.

3. Assign at least one group specific to the tenant you’ve added.
   
   

   Note

   Having tenant-specific groups ensures only associated schools or organisations can see their groups’ data. See our guide for setting up groups.

4. (Required) Under Safeguarding Contacts, select or enter the name of at least one Safeguarding Contact for each tenant.
   
   

   Note

   Safeguarding Contacts can view Cloud Scan results and review and action images for deletion or retention.

5. Select Save integration. If the button is disabled (grey) make sure you’ve completed all mandatory fields (*).

Step 3: Authorise access to Microsoft 365

1. Select the open permissions link and sign in to Microsoft to approve permissions.
   
   

   

   Image 4. Select open permissions and sign in to Microsoft 365.

2. On the Permissions requested prompt, select Accept. You’ll be redirected back to the Cloud Scan integration setup screen.
   
   

   Note

   If the browser doesn’t redirect or open the Cloud Scan configuration page, make sure it allows opening links in new tabs or windows.

Step 4: Complete the integration

Cloud Scan integration is complete only after a successful initial scan. You can complete the integration by selecting Start Scan to schedule your first scan within the next 24 hours, or select I’ll do it later and postpone your initial scan to a later date.

Schedule your first scan

1. (Required) Select the I confirm that I have followed the steps and completed the setup checkbox.
2. Select Start scan.
3. On the Start Cloud Scan prompt, select Start Scan.

Cloud Scan will schedule the initial scan within the next 24 hours. Scanning can take up to a few hours, depending on the number of images being scanned. The Safeguarding Contact will receive an email notification of the cloud scan results.

Delay your first scan

On the domain-wide delegation prompt, select I’ll do this later. The Set up incomplete indicator will appear for the incomplete cloud integration.

Image 5. The “Set up incomplete” indicator appears for the incomplete cloud integration.

1. When you’re ready to scan your cloud storage, select the incomplete cloud integration.
2. Review the Cloud Storage Integration details you entered in Step 2: Configure the integration and select Save Integration.
3. (Required) Select the I confirm that I have followed the steps and completed the setup checkbox.
4. Select Start Scan.

Cloud Scan will schedule the initial scan within the next 24 hours. Scanning can take a few hours, depending on the number of images being scanned and the the Safeguarding Contact will notified of the scan results by email.